The Regulatory Execution, Closure Memo, and Artifact Management function performs end-to-end operations supporting deliverables aligned to regulatory commitments; this includes managing the internal SharePoint environment, processes, and tools to support the function and responsibilities.
About the Role :
This role requires the candidate to lead and manage The Regulatory Execution, Closure Memo, and Artifact Management team.
• This is people managers role requiring to Supervise a team engaged in the deliverables of Artifact Management function.
• Manage allocation of people for smooth functioning of business operations
• Mentor and guide talent development of direct reports and assist in hiring talent
• Lead the project/program independently with minimal supervision.
• Provide leadership in management of relationships and implementation of programs, services, and initiatives with cross functional business partners
• Design and execute the operations program for business functions.
• Establish success criteria’s and develop key indicators to measure the business objectives.
• Execute end-to-end Artifact Management process for DCMs/SCMs.
• Develop and implement centralized /standardized processes to support closure memo, artifact management, and status reporting operations.
• Organize artifacts and related meta data received from Deliverable Team.
• Conduct a ‘fit for purpose’ quality check of artifacts against standards defined by Implementation Office Central Hub (SEO Playbook) as Implementation Lead
• Disposition and resubmission of returned artifacts.
• Completion of artifact management processes through completion of Tollgate.
• Use predefined progress check-points - to evaluate, monitor and report progress against timely completion of artifacts management process.
• Identify and communicate emerging risks/issues to CMU, Deliverable owner, and Program Management leaders.
• Support the “Follow-the-Sun” model strategy in adding value add to the business by approving the artifacts in the Implementation Lead queue and by producing the various reports as per the SLA.
• Develop and implement reporting metrics to summarize action plan progress and areas requiring management attention.
• Identify and communicate process improvement opportunities for reporting procedures and templates.
• Execute quality checks to confirm report results match the data source.
• Comply with program office or central team standards and tools, and communicate requirements to workstream, project, or deliverable teams.
• Execute centralized and standardized artifact management procedures for artifacts, ensuring effective and timely organization, traceability, structure, and submission into the Action Plan Implementation Platform's Artifact Management System.
• Report weekly progress against planned work for closure memo, artifact refresh, no-gap target state memos, and ongoing sustainability.
• Engage with workstream, project, or deliverable teams starting 60 calendar days from the final sustainability closure memo due date.
• Ensure timely execution and planning to meet due dates in the action plan. Perform administrative quality check for artifact structure, formatting, file naming, etc. to ensure they conform to the program office or central team standards.
• This is not a quality check on content or if the artifact effectively meets the milestone or deliverable; that is conducted by the subject matter experts.
• Stage artifacts into the Artifact Management System, apply appropriate metadata tags, submit for appropriate approvals, and monitor progress of approval through the Central Artifact View. Execute artifact refresh procedures, based on artifacts identified as refreshable and the refresh cadence (monthly, quarterly, yearly, ad hoc) determined by the deliverable owner or delegate. Track and monitor progress against ongoing sustainability cycles, managing to specific time-boxed checkpoints and key activities to be completed by that checkpoint.
• Perform execution or support activities aligned to weekly report-out routines. Design, implement, and maintain a document folder structure and usage model for the internal SharePoint environment.
·Bachelor’s Degree in related field required.
·8 plus years or more of demonstrated experience as a Business Analyst with hands on experience creating requirements documentation, user stories, process flow diagrams, wireframes, and people management.
·Experience in the financial / banking industry.
·Experience working directly with end users to collect information and requirements.
·Strong experience in problem solving.
·Strong verbal and written communication skills.
· Ability to work closely with end users in the United States.
·Experience in Risk, Compliance, Audit, IT.
·Experience working on regulatory matters.
·Experience with analysis or execution related to closing actions, gap analysis.
·Creating documentation that serves as evidence as execution of the work (artifacts).
·Experience in project planning, evaluation of progress against defined plan, identification and documentation and communication of risks or issues against timelines.
·Experience working in a matrixed or program team environment.
·Prior experience in working on Issue Validation or Oversight will be preferred.
·Experience creating and updating Microsoft Excel pivot tables and complex formulas.
·Experience creating Microsoft PowerPoint slides following brand and group standards.
Posting End Date:28 Feb 2024
*Job posting may come down early due to volume of applicants.
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