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Executive Assistant

  • Administrative & Corporate Services
  • Full time
  • R-307086

About this role:

Wells Fargo is seeking an experienced Executive Assistant to perform a variety of executive and administrative duties and manage the daily workflow, to support senior level members of our CIB business, primarily in EMEA Commercial Real Estate (CRE) team based in London on a six month fixed term basis.

In addition to these functions employees are required to carry out such other duties as may reasonably be required.

In this role, you will:

  • Ownership for complex end-to-end global travel arrangements and effective coordination of itineraries, including; submission of travel pre-approval forms and coordinate any visa applications, COVID testing etc.;
    •    Travel bookings using online Concur travel booking tool, ensuring adherence to corporate travel policy at all times;
    •    Complex diary management for the senior business leaders; effective scheduling of meetings and activities as required;
    •    Inbox management for the heads of department, composing draft emails for executives/ managing responses & requests and system requests etc.;
    •    Perform proxy role for various systems and internal approvals;
    •    Liaise with clients and senior representatives at other advisers and our partner firms directly, building effective relationships with clients including their administrative support;
    •    Assist with presentations including typing, copying, binding, scanning etc. in addition to filing, faxing, scanning documents and couriering as required in a timely manner;
    •    Assisting with compiling data and filing reports, newsletters etc.;
    •    Answering and directing phone calls, visitors, and other internal team members; coordinating and supporting meeting setup and execution;
    •    Co-ordinate visitor schedules, reception and access requests
    •    Strategic administrative duties – proactively and strategically manage administrative issues ensuring a solution-orientated approach;
    •    Run and manage administrative projects and partner effectively as the regional administrative function as required;
    •    Partner with both local and regional support teams for any technology, facilities, or support needs that arise for the business;
    •    Support event planning teams and management for ad hoc events as required;
    •    Provide high level back up support for other administrative employees and EMEA/ International leaders as required;
    •    Represent the office with competence and professionalism;
    •    Operate at the highest standards of confidentiality, discretion and diplomacy;
    •    Use initiative to rapidly resolve general issues and queries in an efficient manner.

Required Qualifications:

  •  Excellent organizational skills with the ability to multi task and use initiative.

  • Ability to work under conflicting priorities and pressures; role often requires a high degree of flexibility and re-prioritization at short notice.

  • Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance.

  • Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for complex presentations, Outlook for managing multiple diaries, Excel and Word.

  • Experience in Executive Administration, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Job Expectations:

Wells Fargo operates a Hybrid working model combining office and home working. The requirement is a minimum of 3 days in the office.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Drug and Alcohol Policy


Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

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