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Senior Executive Assistant to the CIB International Head of Markets

  • Administrative & Corporate Services
  • Full time
  • R-307088

About this role:

Are you ready to elevate your career and become a vital part of a dynamic, rapidly growing global bank? We are seeking an exceptional individual to step into the role of Senior Executive Assistant to the CIB International Head of Markets. Our bank thrives on excellence, and we are looking for someone who brings trade floor experience from a renowned financial institution. Your journey as a candidate should be characterized by C-suite expertise and a deep understanding of how the Markets business operates, particularly in supporting client-facing executives.

In your capacity as Senior Executive Assistant, your mission is clear: to provide proactive and unwavering support to the International Head of Markets in their daily endeavors. You will become an integral part of our mission, fostering inclusivity and collaboration in communications and support exchanges for both the International and EMEA Leadership teams. Our bank is a beacon of innovation and growth in the financial industry, and your role will be pivotal in steering our course towards continued success.

Don't let this opportunity pass you by. Join our esteemed institution and become a driving force in our remarkable journey. Your experience and expertise will find their true purpose in our dynamic and globally recognized bank. Take action today, and be a key player in shaping the future of finance.

In this role, you will:

  • To provide pro-active executive support to the International Head of Markets function in their day-to-day business activities.

  • Focus on an inclusive and partnership-based approach to communication and support exchange for International and EMEA Leadership team.

  • Complex diary management; effective scheduling of meetings and activities as required and in a timely manner.

  • Proactive Mailbox management ensuring are actions are tracked and followed up on in a timely manner.

  • Ensure the International Head of Markets & Wells Fargo Securities International Limited CEO is well prepared for meetings and is up to date on their committee/ board approvals, as well as liaising with teams to ensure papers/ presentations are prepared in advance.

  • Providing support to Wells Fargo Securities International Limited Board Independent Non Exec Directors and other external contacts such as regulators and clients as required.

  • Travel bookings using online Concur travel booking tool, ensuring adherence to corporate travel policy

  • Timely processing & submission of monthly expenses, ensuring adherence to policy at all times

  • Provide administrative assistance on projects, Committee/ Board meeting preparation etc.

  • Co-ordinate visitor schedules, reception and access requests

  • Manage, create and distribute reports and meeting documents as required; take and distribute meeting minutes for Line of business.

  • Answering and directing phone calls, visitors, and other internal team members; coordinating and supporting meeting setup and execution.

  • Performs complex administrative tasks as required.

  • Partner with support teams for any technology, facilities, or support needs that arise for the business.

  • Support event planning teams and management for select charity, customer facing, or office events.

  • Provide back-up EA support / cover as needed to the EMEA Regional Executive team.

  • Monthly update of the Markets organisational charts.

  • Represent the office with competence and professionalism .

  • Operate at the highest standards of confidentiality, discretion and diplomacy.

  • Use initiative to rapidly resolve general issues and queries in an efficient manner.

  • Prepare and process invoices as required.

Required Qualifications:

  • Experience providing support to board level executives and able to face off to the markets business and wider snr leaders.

  • Experience working in a financial services organization in a Global Markets business or American financial service industry.

  • Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors.

  • Dynamic, highly motivated, target oriented and professionally committed at all times.

  • Excellent organizational skills with the ability to multi task and use initiative.

  • Ability to work under conflicting priorities and pressures; role often requires a high degree of flexibility and re-prioritization at short notice.

  • Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance.

  • Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for complex presentations, Outlook for managing multiple diaries, Excel and Word.

  • Experience working in a complex multinational organization .

  • Resilient, proactive, and hands-on with a can-do attitude.

  • Meticulous approach with a high attention to detail.

  • Experience with minute taking & reviewing board / committee materials with executive.

  • Interest or understanding of financial markets and global markets an advantage.

  • Previous management experience an advantage.

  • Experience in Executive Administration, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Drug and Alcohol Policy


Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

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