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Senior Administrative Assistant

  • Administrative & Corporate Services
  • Full time
  • R-307083

About this role:

Wells Fargo has a new opportunity for an experienced Senior Administrative Assistant to join the team on a six month fixed term contract basis. The Senior Administrative Assistant will provide administrative support to multiple executives and wider team members within the COO office.

In this role, you will:

  • Ownership for complex end-to-end global travel arrangements and effective coordination of itineraries, including submission of travel pre-approval forms and coordinate any visa applications, COVID testing etc.

  • Travel bookings using online Concur travel booking tool, ensuring adherence to corporate travel policy at all times.

  • New joiner onboarding and set up support.

  • Timely processing and submission of monthly expenses, ensuring adherence to policy at all times.

  • Prepare and process invoices as required in a timely manner.

  • Diary management.

  • Arranging meetings at home and abroad, both internally and externally

  • Answer and direct phone calls, visitors and other internal team members; coordination and supporting meeting set up and execution.

  • Booking conference calls, rooms, taxis, couriers, hotels etc.

  • Assisting with presentations including typing, copying, binding, scanning etc.

  • Filing, faxing and scanning documents.

  • Ordering office supplies.

  • Partner with both local and regional support teams for any technology, facilities, or support needs that arise for the business.

  • Support event planning for team and management ad hoc events as required.

  • Helping the team with ad hoc problems i.e. IT issues, travel etc.

  • Provide cover support for other administrative employees as part of a ‘buddy system’ as required.

  • Ad hoc support with special projects as directed.

Required Qualifications:

  • Previous administration experience, in a banking, financial services or consulting environment.

  • Strong diary-management and administrative skills.

  • Well organized with a proven ability to prioritize effectively.

  • Ability to multi-task and work to tight deadlines while maintaining excellent attention to detail.

  • Excellent Outlook, Word, Excel and PowerPoint skills.

  • Excellent communication and interpersonal skills, including excellent telephone manner.

  • Must be extremely flexible with a positive, hands-on and proactive approach to work.

  • Knowledge of Concur or similar expense management systems advantageous.

  • Experience in Administrative Support, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Job Expectations:

  • Wells Fargo operates a Hybrid working model combining office and home working. The requirement is a minimum of 3 days in the office.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Drug and Alcohol Policy


Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

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