Executive Specialist

About this role:
Wells Fargo is seeking an experienced Executive Specialist to provide high-level administrative support to an Executive Vice President and member of the CIB and Commercial Banking Operating Committees. This role is critical to enabling senior leadership effectiveness by managing complex priorities, coordinating across global stakeholders, and ensuring seamless execution of day-to-day operations.
 

The ideal candidate is highly organized, proactive, and detail-oriented, with a proven ability to operate in a fast-paced, high-visibility environment. This individual will act as a trusted partner to the executive and broader leadership team, handling complex calendar and travel logistics, preparing materials for key meetings and committees, and supporting strategic priorities with professionalism, discretion, and sound judgment.

In this role, you will:

• Provide administrative support to an Executive Vice President and member of the CIB and CB Operating Committees
• Provide detailed calendar and inbox management; effective scheduling of meetings and activities as required; coordinating and supporting meeting setup and execution
• Partner with executive’s business manager to ensure the executive is fully briefed and prepared for meetings
• Perform proxy role for various systems and internal approvals
• Manage detailed international travel bookings and logistics for senior executives across multiple time zones
• Provide administrative assistance on projects, committee/ Board meeting preparation
• Manage, create, and distribute reports and meeting documents as required; take and distribute meeting minutes if needed
• Perform detailed administrative tasks as required
• Partner with support teams for any technology, facilities, or support needs that arise for the business
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals
• Represent the office with competence and professionalism
• Operate with the highest standards of confidentiality, discretion, and diplomacy
• Use initiative to rapidly resolve general issues and queries in an efficient manner

Required Qualifications:

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education 
   

Desired Qualifications:

• Experience supporting C-Suite and/or board-level executives operating within complex governance structures (e.g., executive reporting to multiple senior leaders, committees, or operating groups), with demonstrated ability to orchestrate alignment across stakeholders
• Demonstrated ability to support executives operating across multiple stakeholders or reporting structures, effectively coordinating priorities and ensuring alignment
• Advanced expertise in complex calendar management, including prioritizing competing demands across multiple senior leaders and proactively resolving conflicts
• Proven ability to manage high-volume, dynamic domestic and international travel, including real-time itinerary adjustments and end-to-end logistics
• Strong experience coordinating across cross-functional partners and executive stakeholders, driving alignment and seamless execution
• Exceptional verbal and written communication skills, with the ability to apply sound judgment, think critically, and provide solutions in ambiguous situations
• Ability to anticipate needs, identify risks, and stay one step ahead of executive priorities in a fast-paced environment
• Excellent organizational and prioritization skills, with the ability to manage multiple workstreams while maintaining a high level of accuracy
• Proven ability to make timely, independent decisions and execute with minimal supervision in a results-driven environment
• Demonstrated ability to build strong partnerships across business and functional teams
• Strong attention to detail and accuracy, with a meticulous and disciplined approach to execution
• Resilient, proactive, and adaptable, with a high level of professionalism and ownership
• Experience managing expense reporting, event coordination, and administrative operations
• Advanced proficiency in Microsoft Office applications, including Outlook (complex calendaring), PowerPoint, Excel, and Word
• Experience working within financial services environments preferred

Job Expectations: 

• This position is not eligible for Visa sponsorship 
• This position offers a hybrid work schedule 
• Specific compliance policies may apply regarding outside activities or personal investing; affected employees will be expected to provide information to the Wells Fargo Personal Account Dealing Team and abide by applicable policy requirements if hired. Information will be shared about expectations during the recruitment process 
• Ability to travel up to 10% of the time 

Locations: 

• 2700 South Price Road - Chandler, Arizona 85286
• 333 Market Street - San Francisco, California 94105
• 800 South Jordan Creek Pkwy - West Des Moines, Iowa 50266
• 114 North Beaumont Street, D Bldg. - St. Louis, Missouri 63103
• 600 South 4th Street - Minneapolis, Minnesota 55415
• 401 Las Colinas Blvd W - Irving, Texas 75039
• 4101 Wiseman Blvd. Bldg. 307 - San Antonio, Texas 78251
• 299 South Main Street - Salt Lake City, Utah 84111

Pay Range: 

• Chandler, Arizona Pay Range: $41.83 - $67.31 USD Hourly
• San Francisco, California Pay Range: $50.00 - $80.77 USD Hourly
• West Des Moines, Iowa Pay Range: $41.83 - $67.31 USD Hourly
• St. Louis, Missouri Pay Range: $41.83 - $67.31 USD Hourly
• Minneapolis, Minnesota Pay Range: $46.15 - $74.04 USD Hourly
• Irving, Texas Pay Range: $41.83 - $67.31 USD Hourly
• San Antonio, Texas Pay Range: $41.83 - $67.31 USD Hourly
• Salt Lake City, Utah Pay Range: $41.83 - $67.31 USD Hourly

Pay Range
 

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.