Administrative Assistant, High Net Worth Desert

About this role:

Wells Fargo is seeking an Administrative Assistant to join our High Net Worth Desert team.

Learn more about our career areas and business divisions at wellsfargojobs.com.

In this role, you will:

• Support moderately complex administrative tasks
• Assist in routine payroll processing, record keeping, and reports preparation
• Work closely with both internal and external customers to meet required service needs
• Perform moderately complex administrative, transactional, operational, and customer support tasks
• Receive direction from supervisors regarding routine administrative process
• Provide support in areas of reporting and handling general ledger or expense accounts of a particular business line
• Interact with other Administrative Assistants, internal partners, external customers, and experienced level leaders across the organization

Required Qualifications:

• 1+ year of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Strong executive administrative experience supporting senior leaders, including complex calendar management, travel coordination (domestic/international), expense reporting, and meeting/event planning
• Demonstrated expertise with Concur Travel & Expense and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment with strong attention to detail and organization
• Excellent written and verbal communication skills, with the ability to interact professionally with C-suite executives, clients, and internal stakeholders 
• Strong interpersonal skills and customer service orientation, with the ability to build relationships and act as a trusted partner to leadership
• Ability to work independently with minimal supervision, while collaborating effectively across teams to ensure coverage and support
• Sound judgment, discretion, and the ability to handle confidential and sensitive information appropriately
• Experience supporting financial processes, including expense management, reporting, and cost-efficiency practices
• Ability to coordinate across business partners (e.g., IT, facilities, onboarding/offboarding teams) to support operational and administrative needs
• Experience providing project coordination support, including contributing to process improvements or cross-functional initiatives
• Knowledge of organizational policies, procedures, and compliance practices, with the ability to follow and reinforce standards
• Prior Administrative experience within a Financial Services organization
• Data and reporting - Comfortable pulling pipeline data, prepping decks, tracking action items
• Series 7 preferred

Job Expectations:

• This position is not eligible for Visa Sponsorship
• This position is subject to FINRA background screening requirements. Candidates must successfully complete and pass a background check prior to hire. In accordance with FINRA rules, individuals who are subject to statutory disqualification are not eligible to be associated with a FINRA-registered broker-dealer. Successful candidates must also meet and comply with ongoing regulatory obligations, which include periodic screening and mandatory reporting of certain incidents.
• Specific compliance policies may apply regarding outside activities or personal investing; affected employees will be expected to provide information to the Wells Fargo Personal Account Dealing Team and abide by applicable policy requirements if hired. Information will be shared about expectations during the recruitment process

Job posting may come down early due to volume of applicants

Posting End Date: 

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.