Executive Specialist

About this role:

Wells Fargo is seeking an Executive Specialist to support the Head of Supply Chain Management, Head of Strategic Vendor Management and Head of Strategic Sourcing & Category Management within the Chief Administrative Office.  Key duties for this Executive Specialist include proactive planning, organization and timely coordination of executive calendars, travel, and meetings with a high degree of accuracy and professionalism.

In this role, you will:

• Provide a high level of professional support which includes a balance of experienced executive-level administrative work, as well as ongoing ad hoc project and business initiatives such as planning meetings, tracking deliverables, and pulling routine reports.
• Perform heavy calendaring, complex travel planning and preparation of expense report submissions.
• Act as an information source on group and company policies.
• Receive direction from leaders and exercise judgment within defined parameters while developing understanding of the Administrative Support function.
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals.
• Assist with onboarding full-time employees and managed resources, including equipment provisioning and securing required system and building access.
• Identify and implement new and better ways to support business operations. Organize knowledge-sharing opportunities and establish common methods and processes to improve team effectiveness and efficiency.
• Plan and coordinate team events across multiple locations to foster engagement, collaboration, and team culture.
• Utilize PowerPoint, Word, Excel, SharePoint, and other tools to help the organization execute effectively.
• Communicate effectively in both written and verbal forms and partner closely with administrative professionals across the enterprise to coordinate schedules, meetings, and work efforts across multiple time zones.
• Act as a proxy for group leaders in business, HR and other administrative systems.

Required Qualifications:

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience supporting senior executives and providing calendar and expense management.
• Experience creating content, organization charts, presentations, and executive communications.
• Excellent verbal, written, and interpersonal communication skills.
• Demonstrates a strong sense of urgency through exceptional responsiveness, timely execution of deliverables, and a proactive approach to identifying and addressing business needs.
• Advanced Microsoft Office skills (Outlook, Excel, Word, PowerPoint, Teams, and SharePoint).
• Ability to organize, analyze, and present information in a clear and concise manner to support management decision making.
• Knowledge and understanding of conferencing and collaboration technologies.
• Strong organizational skills with the ability to manage competing priorities and deadlines.

Job Expectations:

• Visa sponsorship is not available for this position

Posting Location:

• 500 W 33rd St. New York, NY 10001

Pay Range
 

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.