Administrative Assistant

We are seeking a highly talented individual to join Wells Fargo Wealth & Investment Management. This individual must be a strategic partner to consult on key initiatives, tactically capable and detail oriented to execute on plans, and quick to handle day-to-day activities that do not require the market leader's individual attention. 

In this role, you will:

• Coordinate and manage complex calendars, schedule meetings, and proactively resolve conflicts for senior leaders
• Prepare, submit, and reconcile expense reports; serve as a resource to leaders and in some cases team members on expense policies and best practices
• Support meeting and event coordination, including logistics for internal and external meetings, offsites, sponsorships, and leadership events
• Assist with onboarding and access provisioning for new hires, including coordination with internal partners and systems access requests
• Act as a point of contact and source of guidance for internal processes related to expenses, marketing requests, and administrative procedures, ensuring alignment with internal policies and controls
• Support general office operations, including supply ordering, workspace readiness, and coordination with facilities or building management as needed
• Arrange and manage domestic travel, including flights, lodging, ground transportation, and itinerary changes

Required Qualifications:

• 1+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience working in the financial services industry specifically wealth management
• Ability to manage changing travel itineraries, schedule events, assist with internal and external presentations, accurately manage expense reimbursement, manage a busy calendar and appointments
• Ability to handle confidential material in a professional manner
• Demonstrated ability to consistently execute on priorities, manage multiple workstreams, and follow through on commitments with minimal oversight
• Excellent verbal, written, and interpersonal communication skills
• Strong attention to detail and accuracy skills
• Strong organizational, multi-tasking, and prioritizing skills
• Experience supporting senior level leaders/executives
• Advanced Microsoft Office (Word, Excel, Outlook and PowerPoint) skills

Job Expectations:

• Relocation assistance is not available for this position
• This position is not eligible for Visa sponsorship
• Position requires onsite presence daily
• Position Hours – 8:30 – 5:00

Posting Location:

• 1 Penn Plaza, 27th Fl. New York, NY 10119

• This position is subject to FINRA background screening requirements. Candidates must successfully complete and pass a background check prior to hire. In accordance with FINRA rules, individuals who are subject to statutory disqualification are not eligible to be associated with a FINRA-registered broker-dealer. Successful candidates must also meet and comply with ongoing regulatory obligations, which include periodic screening and mandatory reporting of certain incidents.
• Specific compliance policies may apply regarding outside activities and/or personal investing; affected employees will be expected to provide information to the Wells Fargo Personal Account Dealing Team and abide by applicable policy requirements if hired. Information will be shared about expectations during the recruitment process.

Pay Range
 

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.