Associate Executive Specialist

About this role:

Wells Fargo is seeking an Associate Executive Assistant to provide administrative, operational, and coordination support for the Branch Systems and Transformation Technology (BSTT) organization within Consumer Technology. This role specifically supports the CIO of BSTT, helping manage day-to-day priorities, coordinate meetings and logistics, prepare materials, maintain organized workflows, and support effective communication across teams.

In this role, you will:

• Provide administrative support to leaders, including calendar management, meeting coordination, expense processing, travel arrangements, and general office support.
• Coordinate meetings, prepare agendas, organize materials, track follow-ups, and help ensure leaders are prepared for key discussions.
• Manage incoming requests, prioritize routine items, and escalate urgent or sensitive matters as appropriate.
• Prepare, edit, and format documents, presentations, reports, emails, and other business materials.
• Support team operating routines, including staff meetings, leadership updates, town halls, onboarding activities, and engagement events.
• Maintain organized records, contact lists, distribution lists, team documents, and shared resources.
• Assist with business processes such as purchase requests, invoice coordination, access requests, space planning, equipment needs, and other operational tasks.
• Partner with other administrative professionals, business support teams, and internal partners to coordinate activities and resolve routine issues.
• Handle confidential information with discretion and professionalism.
• Identify opportunities to improve administrative processes, increase efficiency, and support a well-organized operating environment

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Detail-oriented, highly organized, and proactive
• Exceptional customer service standards
• Strong interpersonal skills and the ability to interact and communicate with Senior leadership and other team members
• Familiarity with Workday, Concur, SharePoint, Microsoft Teams, OneDrive, or similar enterprise tools.
• Ability to articulate clearly and concisely in both written and oral communication
• Ability to multi-task and adapt to situations quickly
• Ability to work independently with minimal supervision
• Responds to requests and inquiries in a timely manner
• Demonstrates sound judgment when problem solving
• Works well in a team environment; demonstrates respect and collaboration
• Ability and willingness to collaborate with teammates to ensure appropriate support and coverage
• Serves as an extension of senior leadership adapting to a culture of partnership, teamwork, results orientation, and professionalism
• Demonstrates proficiency with Domestic and International travel; Concur experience preferred
• Ability to manage and process reports, maintaining financial efficiencies and reducing costs
• Ability to adhere to confidentiality practices and guidelines

Job Expectations:

• This position offers a hybrid work schedule.
• Relocation assistance is not available for this position
• This position is not eligible for Visa sponsorship

Posting Location:

• 3075 Loyalty Circle Columbus, OH

Pay Range
 

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.