Associate Executive Specialist I Military Boots to Banking - Veteran Initiative

About this role:

Wells Fargo is seeking Associate Executive Specialists, requiring mastery of complex administrative tasks, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Learn more about career areas and lines of business at wellsfargojobs.com

In this role, you will:

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well as ongoing ad-hoc projects and business initiatives such as planning meetings, tracking deliverables and pulling routine reports.
• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions.
• Support projects.
• Assist with budget planning and compile statistical data for financial planning.
• Act as information source on group and company policies.
• Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function.
• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals.
• Interact with external customers.

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Desired Qualifications:

• Military experience with supporting leadership across multiple locations.
• Military experience supporting on- and off-site leadership activities in strategic locations including arranging catering support.
• Military experience managing and changing travel itineraries, accurately managing expense reimbursement, and managing a busy calendar and appointments flawlessly.
• Military experience resolving complex issues via written or verbal communication, including but not limited to supply action requests, updating records, researching and answering questions, resolving errors, and other needs as requested.
• Experience in supporting Field Grade or Flag Officers, Senior Enlisted Advisors, and/or C-Suite executives.
• Experience with on-boarding and off-boarding processes.
• Experience with ACT, AIMS, Concur, Workday and/or other enterprise platforms to manage travel, customer relationships, systems access, and human resource processes.
• Experience with mailroom processes.
• Ability to follow policies, procedures, and regulations.
• Ability to handle confidential material in a professional manner.
• High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change.
• Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment.
• Excellent verbal, written, and interpersonal communication skills.
• Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills.
• Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling.
• Ability to work effectively independently, as well as in a team environment.
• Ability to provide strong customer service while actively listening and responding in an appropriate manner.

Job Expectations:

• This position is not eligible for Visa sponsorship.
• Position will require an on-site presence.
• Relocation assistance is not available for this position.

Posting Location:

• 401 S Tryon St, Charlotte, NC 28202
• 550 S Tryon St, Charlotte, NC 28202
• 401 Las Colinas Blvd W, Bldg A, Irving, TX 75039

#vetsb2b

Posting End Date: 

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.