HR Records Management Associate - 9 month FTC

About this role:

Wells Fargo is seeking an experienced Records Coordinator to join the EMEA Human Resources team on a fixed-term contract basis. This role will support the delivery of a critical records management and archiving project across the International region (APAC and EMEA).

The successful candidate will play a key role in managing high volumes of HR records across EMEA and APAC, ensuring compliance with internal retention policies and regulatory requirements.

At Wells Fargo, we are committed to building a strong, inclusive, and disciplined risk and control environment across our global operations. This role offers a unique opportunity to contribute to a high-impact, enterprise-wide records management initiative supporting regulatory compliance and operational integrity across EMEA and APAC.

You will work as part of a collaborative HR Governance team, gaining exposure to international processes, large-scale data remediation programmes, and evolving records management frameworks. This is an opportunity to develop your expertise in a highly regulated environment while contributing to meaningful, business-critical outcomes.

We value diverse perspectives, accountability, and continuous improvement, and we support our employees in building careers that grow alongside the organisation.

In this role, you will:

• Reviewing HR records across EMEA and APAC to determine appropriate archiving or deletion actions.
• Executing the archiving of HR records onto the relevant systems and platforms.
• Managing the secure and compliant deletion of records in line with Wells Fargo retention schedules and applicable procedures by record category.

Required Qualifications:

• Experience in records management, HR operations, governance, or a related discipline, ideally within a regulated environment
• Demonstrated experience handling large volumes of data or records with a high degree of accuracy and attention to detail
• Strong understanding of document retention, archiving, and deletion processes aligned with internal policies or regulatory requirements
• Ability to work methodically through structured processes while maintaining data integrity and audit readiness
• Strong organisational and time management skills, with the ability to manage competing priorities and meet project deadlines
• Proficiency in Microsoft Office applications, particularly Excel and data management tools
• Strong stakeholder collaboration and communication skills, with the ability to work effectively across regional teams.

Desired Qualifications:

• Experience working within financial services or another highly regulated industry.
• Familiarity with HR records, employee lifecycle data, or HR systems (e.g., Workday or equivalent platforms).
• Understanding of data privacy regulations (e.g., GDPR) and their application to records retention and deletion.
• Prior experience supporting large-scale remediation, audit, or data clean-up projects.
• Exposure to records management frameworks, governance programmes, or corrective action initiatives.
• Advanced Excel skills (e.g., data validation, filtering, reconciliation) to support large dataset handling.
• Ability to identify process improvement opportunities and drive efficiencies within structured workflows.

Posting End Date: 

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.