Executive Specialist

About this role:

Wells Fargo is seeking an Executive Specialist who will provide a high level of professional administrative support to an executive leader within Corporate & Investment Banking which includes a balance of senior executive level administrative work, as well, as ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables, and pulling routine reports.

In this role, you will:

• Provide administrative Support to an Executive leader within CIB COO. 
• Detailed calendar and inbox management; effective scheduling of meetings and activities as required; coordinating and supporting meeting setup and execution
• Partner with executive’s to ensure the executive is fully briefed and prepared for meetings etc.
• Perform proxy role for various systems and internal approvals
• Provide administrative assistance on projects, committee/ Board meeting preparation etc.
• Coordinate senior leader schedules, global travel etc.
• Manage, create, and distribute reports and meeting documents as required; take and distribute meeting minutes if needed
• Performs detailed administrative tasks as required
• Partner with support teams for any technology, facilities, or support needs that arise for the business
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals
• Represent the office with competence and professionalism
• Operate with the highest standards of confidentiality, discretion, and diplomacy
• Use initiative to rapidly resolve general issues and queries in an efficient manner

Required Qualifications:

• 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience providing support to C-Suite/ board level executives
• Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, planning events, manage a busy calendar and appointments flawlessly
• Ability to work effectively with key team members and partners across various time zones and locations
• Dynamic, highly motivated, target oriented and professionally committed at all times
• Excellent organizational skills with the ability to multitask and use initiative
• Ability to make timely and independent judgment decisions while working in a fast-paced and results-driven environment
• Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance
• Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for detailed presentations, Outlook for managing multiple diaries, Excel and Word
• Experience working in a detailed multinational organization
• Experience working in a financial services organization is essential
• Ability to assess issues, make quick decisions, implement solutions, and influence change
• Ability to take initiative and work independently with minimal supervision in a structured environment
• Ability to develop partnerships and collaborate with other business and functional areas
• Strong attention to detail and accuracy skills
• Resilient, proactive, and hands-on with a can-do attitude
• Meticulous approach with a high attention to detail

Job Expectations:

• This position offers a hybrid work schedule
• Willingness to work on-site at the posted location
• Visa sponsorship is not available for this position
• This position is subject to FINRA background screening requirements. Candidates must successfully complete and pass a background check prior to hire. In accordance with FINRA rules, individuals who are subject to statutory disqualification are not eligible to be associated with a FINRA-registered broker-dealer. Successful candidates must also meet and comply with ongoing regulatory obligations, which include periodic screening and mandatory reporting of certain incidents.
• Specific compliance policies may apply regarding outside activities and/or personal investing; affected employees will be expected to provide information to the Wells Fargo Personal Account Dealing Team and abide by applicable policy requirements if hired. Information will be shared about expectations during the recruitment process.

Posting Location:

• 500 W 33rd St. New York, NY 10001

Pay Range
 

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.