Associate Executive Assistant

Wells Fargo is seeking an Associate Executive Specialist to support Commercial Banking Operations.

In this role, you will:

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
• Assist with budget planning and compile statistical data for financial planning
• Act as information source on group and company policies
• Interact with external customers
• Additionally, this role will play a significant role in the management of and local site event coordination across the Arizona locations for Wholesale Operations. 
• Maintaining a detailed sense of priorities and time sensitivity. Maintaining confidentiality of initiative support and handling of sensitive data and documents.
• Communicating directly, on behalf of the Leader, with executive and senior leadership and team members in a timely, diplomatic, and gracious manner
• Scheduling meetings, managing calendar and serving as onsite support in the coordination and planning of local events
• Planning and scheduling of global townhall events and meetings
• Editing and printing event materials and project documents
• Maintaining supplies and equipment
• Partnering with other executive assistants to ensure seamless handoff and coordination of duties/tasks/responsibilities in the other’s absence
• Be the dedicated administrative team member at the site, the role is essential for day-to-day operations, employee engagement, and management of weekly mail and package deliveries

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting and SharePoint) skills
• Experience supporting senior level leaders/executives
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
• Ability to anticipate needs and independently execute solutions
• Experience communicating in both written and verbal formats with senior executive-level leaders
• Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
• Highly refined and professional verbal and written communications
• Knowledge and understanding of wholesale banking products and services
• Strong organizational, multi-tasking, and prioritizing skills
• Strong time management skills and ability to meet deadlines
• Experience working with changing priorities and deadlines

Job Expectations:

• Relocation assistance is not available for this position
• Position location – 2800 S. Price Rd Chandler, AZ
• Hybrid work schedule
• This position is not eligible for Visa sponsorship

Posting End Date: 

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.